CSUEB Online Tools Help

Managing People in Self-maintained Canvas Organizations

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This article is for Faculty and Staff who need to add users to and remove users from self-maintained Canvas Organizations.

1. Visiting an Organization

Find an Organization by going to the Canvas Dashboard and viewing your active courses. Organizations in Canvas are equivalent to Courses, with extra permissions for Teachers in self-maintained organizations.

Image of Canvas Dashboard with an organization card next to a course card

If the Organization is unpublished, it will appear below active courses. It will be available to Teachers (Leaders), but it will not be visible to Students (Participants).

Canvas Organizations have the same features as Canvas courses:

  • Home
  • Announcements
  • Modules
  • Discussions
  • People
  • Google Drive

On the Modules page, there are tips for adding content and customizing a Canvas Organization.

2. Adding Users to an Organization

To add users, go to the People link. 

Image of org navigation menu with people link highlighted

Select the + People button. 

Image of People page with the + people button highlighted

If the + People button is not available, you may not have the correct Role to add participants, or enrollments from the org may be connected to PeopleSoft data. Enrollments for all Majors Organizations are connected to PeopleSoft enrollment data and the option to add people will not be available to Teachers.

In the Add People window, choose how to add users. It is possible to add users by email address, Login ID or SIS ID.

Image of Add People window with add users by radio options email address, login ID, and SIS ID highlighted

Email Address: An email address for an individual can change, so this is not recommended as a method for adding a user to an org.

Login ID: This is the same as a CSUEB NetID.

SIS ID: This is the same as a CSUEB EmplID.

(1) Select Add users(s) by, (2) enter the users' information (using commas to separate users if multiple users are being added at one time), (3) select the Role, and (4) select Next. In the example below, two students are being added using their Login IDs (NetIDs).

Only users with the Teacher role have the ability to add or remove participants. Use the TA role if you want to add an Organization Leader who can send messages and modify content without being able to add/remove other users.

Image of add people with login ID selected, two IDs in text box, role student and next button highlgihted

In the next window, review the information for the users and select Add Users.

Image of Add people window with message the following users are ready to be added to the course and the add users button highlighted

The users will appear on the People page with a pending message.

Image of people page with roster and pending m

When the Organization is Published, users see the option to accept the invitation from the Canvas dashboard.  

Image of student dashboard with message you have been invited to join OC Test witht he follower user role: Students and Accept button highlighted

After accepting the invitation, the Organization will appear on students' dashboards along with their courses.

Image of Student dashboard with an org next to a course

3. Removing Users from an Organization

It is a best practice to remove students or staff from an Organization when no longer with the university.

To remove a user, go to the People link in the navigation menu.

Image of org navigation menu with the people tab highlighted

Select the three-dot kebab menu next to the user to be removed. Select Remove From Course.

Image of people page with enrollments three dot menu open and Remove from course highlighted

Confirm this action by selecting OK.

Image of popup Are you sure you want to remove this user and the OK button highlighted

A message confirming that the user was removed will appear at the top of the People page, and the user will no longer appear on the People page.

Image of People page with message User successfully removed at the top


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